Elements

Contact elements@curtin.edu.au to check if you have an active Elements profile. They will direct you to the relevant contact.

Please note that students and casual professional staff are not able to log into Elements.

Log in to Elements using your student details.

We also recommend you make your staff profile private. To do this, log in with your staff details (or access Elements using the Staff Portal), click on Edit my profile, and (while in edit mode), change your profile pivacy from public to internal.

It is important to understand Elements and CURATE are separate platforms with discrete roles.

Elements, Curtin’s Publication Management System, harvests details of publications of Curtin-affiliated researchers from external databases, as well as allowing manual entry of publications.

Elements uses the term ‘publications’ to refer to published or publicly available written, performed, curated, or created outputs of academic work. These outputs include, but are not limited to:

• Traditional ERA category research outputs,
• Non-traditional research outputs such as creative works, curated exhibitions, and research reports for an external body,
• Non-research outputs, internet or general audience works such as articles in The Conversation, and public or invited submissions to government consultations.

CURATE, Curtin’s institutional repository, is designed to curate and make openly available the research outputs of Curtin staff and research students.

Publications deposited to CURATE include:

• Traditional research outputs, such as peer reviewed journal articles, conference papers and books/book chapters,
• Non-traditional research outputs, such as creative works, curated exhibitions, and research reports and public or invited submissions to government consultations.

Non-research outputs, research statements, evidence of engagement or impact and/or opinion pieces for a general audience are not suitable for deposit to CURATE. Similarly, newspaper articles, blogs or journalistic commentary on research e.g. articles in The Conversation are not appropriate for deposit to CURATE.

For more information, check the depositing in CURATE guide.

Automatic claiming of incorrect publications is due to:

• An incorrect Author ID entered into your Elements profile, or
• Your Author ID associated with publications not authored by you, via an online database. This will usually only occur with a Scopus ID, as unlike ResearcherID and ORCID, these are automatically generated.

To remove an incorrect author ID

1. Select the Automatic Claiming link under the Menu tab.
2. Click on the > symbol next to the incorrect Author ID.
3. Click Remove profile and then OK.

If your Author ID has been associated with publications not authored by you:

• Scopus ID: Contact Scopus and ask them to remove the article(s) from your profile. Refer to the Scopus Support Center for further information.
• ResearcherID: Refer to Web of Science help for further information.
• ORCID: Remove the publications from your ORCID profile.

The Elements search function will sometimes fail to identify records in Scopus and Web of Science as being authored by a specific person in Elements.

Updating search settings can fix this in some circumstances. For instance, if you have changed your name recently you will need to add the new name to your search settings.

If you have an Author ID for the database, add one to your Elements ID. Scopus may have generated multiple Author IDs for a single researcher. If this has occurred either add each ID into Elements, or refer to the Scopus Support Center for information on merging duplicate profiles.

If the publication is still not being harvested, add the Article ID from the database into Elements. To do this:

1. Select Name-based search settings under the Menu tab.
2. Select Specific article IDs, add in an Article ID.
3. Select the correct database and click Save.

If a publication is not listed in an online database, you should add a manual record to Elements. Refer to the manually adding records guide.

If the publication becomes available later, then Elements should automatically match the harvested record with your manual record. To assist Elements to match the record, please ensure unique identifiers such as a DOI and/or ISSN have been included in the manual record.

Duplicate records are not removed from Elements but are merged into a single record. To do this:

1. Select the duplicated record and click on the three dots. Select Add to workspace. Do this for both duplicated articles.
2. Click on the hamburger menu in the top left corner of the page and click on Workspace under Tools to go to your workspace.
3. Click on the box next to each article and then click on Join. Agree to any pop-up boxes that may appear (if any).

You should now only see one of the duplicates displayed in your list of publications. When you click on the publication you’ll be able to see its duplicate listed at the bottom of the record.

Harvested data cannot be altered in Elements, you will need to add a manual record with the correct information to override the harvested data source.

To add a manual record go to our guide on manually adding records

The manual record will override the harvested data automatically unless the harvested record has been selected as a favourite.

This record has been locked. Please contact elements@curtin.edu.au with details of the changes that need to be made and the reason(s) these changes are required.

In Elements, click on Edit my profile and, in Edit mode, check your profile privacy is marked as public.

If it is, contact the Research Services team in the library and ask for a profile.

There may be an unknown system error. Please email elements@curtin.edu.au with details about the missing publications.

Grants information cannot be imported from ORCID. At this stage only your publication information can be harvested/imported from ORCID.

The supervisor information is updated every Friday. If you’ve submitted an update, and it is still wrong after the following Friday, please contact elements@curtin.edu.au.

If you have previously shared the direct link to your staff profile and someone uses that link, it will still go to the old staff profile platform. However, you can now click on View full research profile to be taken to the new profiles platform.

To manage your publications and CURATE deposits, log into Elements and claim new publications or add the details manually.

Use the Deposit function to upload full text files suitable for CURATE into Elements, or if applicable enter the DOI/URL of open access publications. The publication details and file will be deposited into CURATE.

For detailed instructions on how to use the deposit process in Elements refer to the depositing in CURATE guide.

Refer to the CURATE guide for more information on meeting copyright obligations, author self-archiving rights and selecting the correct file version to deposit to CURATE for:

• Journal Articles
• Book and book chapters
• Conference papers
• Reports
• Creative works – artefacts, non-traditional textual works, performance

No, by completing this Agreement you are granting the University Library a non-exclusive license to store and display the full text of your works in Curtin’s Institutional Repository, CURATE. The intellectual property remains with you.

You can deposit the correct version as soon as your manuscript has been accepted for publication. Public access to the publication will not be provided in CURATE if any embargo period applies. An embargo may be requested via a waiver to the CURATE team.

When you first deposit your file to CURATE, it is suppressed from public view until an CURATE team member can review relevant permissions.

After review, the file will continue to show as Embargoed in Elements if:

• It is under embargo until the specified date.
• The version provided is not the accepted manuscript.

The details of your confidential publication will be private in Elements provided you DO NOT USE the Deposit function to upload it into CURATE.

Yes, you need to claim the publication for it to appear in your Staff Profile.

Your claimed publications in Elements are copied to CURATE when you use the Deposit function to upload full text files suitable for CURATE, or enter the DOI/URL of open access publications.

For more detailed information refer to the depositing to CURATE guide.

Email the details of the error to CURATE@curtin.edu.au to have the record corrected.

Your MyResearch Activity Report is built in BI Dashboard, which pulls information from Elements and Research Master. If you’re Elements profile is correct, there are a few filters in the dashboard which may be affecting your report. The filters to check:

• Publication Year and Publication Category are the primary filters for publications
• By default, the dashboard displays data for 2020–2025 (based on requirements from the academic promotions process team), though users can adjust this if needed
• Publications classified as Z1 are excluded, and this filter cannot be removed

Please also note that BI dashboards are refreshed overnight, so any updates made in Elements will only appear in the dashboard on the next business day.

If you’re still having issues, please contact elements@curtin.edu.au with information about which publications are missing.

While Elements support is a service from the library, any custom reporting should be done through the Research Office of Curtin (ROC).