Elements

Choosing your publication type

As well as importing publications from databases, you can also manually add a publication. You can begin this process in a number of different ways.

  • From your homepage, click on + ADD NEW.
  • From your profile page, click on View mode and the Publications tab. Then click on Manage publications and the black plus sign (below).
  • From your publications page, click on the black plus (+) sign (below) at the top right of your page.

A screenshot of the black plus sign in the top right corner of your publications page.

You will be prompted to choose a publication type. These include the options book, chapter and journal article, as well as the non-traditional research output (NTRO) options of artefact, conference, curated exhibition, patent, performance, report, non-traditional textual works, film, TV, media and working/discussion paper. Click on the green icons below to learn more about the types of publications included in each option.

Note: The following outputs are not suitable for deposit into espace:

  • evidence of engagement or impact such as interviews or journalistic commentary on research
  • learning and teaching podcasts and webinars
  • material intended for commercial purposes
  • content containing confidential or proprietary information
  • material where the Curtin author(s) do not have the right to make it available due to copyright and intellectual property restrictions
  • content not to be publicly accessible for reasons of privacy or cultural sensitivity
  • evidence of engagement and impact activities
  • dissertations/ theses associated with honours and postgraduate coursework
  • undergraduate research
  • research data. Visit Curtin Research Data Collection for further information on depositing research data.

Let’s get started

After choosing a type you’ll be prompted to search for your publication to ensure it hasn’t already been added to Elements. You can search using the title or an identifier, such as the DOI or ISBN. If it exists, you can claim it to add it to your profile; if it doesn’t click on Go to next step. Alternatively, if you know it hasn’t been added, you can click Skip.

Tell us more

In the next step you’ll be asked to fill in the metadata for your record. Select the tab that matches your publication type for more information on what details you’ll need to include.

Choose artefact if you’re adding one of the following:

  • Music Composition: A musical piece composed in a form which allows interpretation by a person or machine to produce music, either with voice or via a musical instrument.
  • Designs / Architecture: Realised, constructed, fabricated or unrealised building or design project.
  • Creative Works (Non Textual): A fine arts and crafts work, diagram, map, photographic image, sculpture or installation.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its subtype: Which of the three types (above) does it fall under?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose book if you are adding one of the following:

  • Research Book: A book reporting an original research effort. Must have undergone a full peer review process or equivalent editorial oversight through publication by a commercial publisher.
  • Other Book: A non-fiction book that does not meet the requirements for being a research book. Incudes republication of a research book or a second edition that does not include any additional research.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose chapter if you are adding one of the following:

  • Research Chapter: A chapter in an book reporting an original research effort. The book must be an edited compilation and have undergone a full peer review process or equivalent editorial oversight through publication by a commercial publisher. Other Chapter: A chapter in an edited non-fiction book that does not meet the requirements for being a research chapter. Incudes republication of a research chapter.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Book title: In which book does the chapter sit?
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose conference if you are adding of the following:

  • Research Paper: Conference paper reporting original research published in it’s entirety. The full paper must have undergone peer review.
  • Other Paper: Conference paper published in it’s entirety that does not meet the criteria for being a research paper.
  • Presentation: A conference presentation that was not published as a written paper.
  • Abstract / Extract: Conference paper for which the abstract only has been distributed in a conference proceedings.
  • Paper - Keynote: A keynote paper published in its entirety.
  • Presentation - Keynote: A keynote presentation that was not published as a written paper.
  • Invited speaker: Presentation by an invited speaker that did not result in a published paper.
  • Invited paper (not peer reviewed): Invited paper published in its entirety.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its subtype: Which of the sub-types (above) does it fall under?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose curated exhibition if you are adding of the following:

  • Web-based exhibition: An internet website presenting a collection of creative works where the internet is the medium of the exhibited works.
  • Exhibition: A collection of creative works exhibited together in a recognised gallery, museum, or event.
  • Festival: A festival bringing together existing works

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

To manually add a record of a journal article you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its subtype: Which of the sub-types (above) does it fall under?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Journal: In which journal does your article appear?
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

To manually add a record of a patent you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose performance if you are adding one of the following (note, if you are adding a recording of a performance, and the record is of the recording itself, choose the Film, TV, Media type):

  • Music: A live performance consisting primarily of music.
  • Play: A live dramatic performance.
  • Dance: A live performance consisting primarily of dance.
  • Other: Other live performance of creative works not listed above.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its subtype: Which of the sub-types (above) does it fall under?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose report if you are adding one of the following:

  • Public sector: A report for, or primarily of interest to, the public sector.
  • Industry: A report for, or primarily of interest to, industry.
  • Not for profit: A report for, or primarily of interest to, the not for profit sector.
  • Other: A report that does not fit into any of the above sub-types

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose this type if you are adding any text that is not a book, chapter, or journal article and is not unsuitable for deposit into espace (see above).

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

Choose this type if the output is presented in an audio-visual format, such as films, documentaries or audio-visual presentations, or one of the below.

  • Performance: Performances (in music, dance, theatre, etc.) that have been created specifically for a recorded medium. Note, if the performance has not been created specifically for a recorded medium, choose the performance publication type instead.
  • Inter-arts: Experimental recorded/rendered creative works.
  • Digital creative work: Creative 3D models, digital outputs of architectural and design projects, computer programs, games and visual artworks.
  • Website/web exhibition: Website/Web based creative work.
  • Other: Other film, tv or media creative work not listed above.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?

  • Intended audience: Academic, student, professional or general? If more than one is applicable, use the one with the highest priority, as listed below. E.g., if it’s for both academic and professional you would use academic as the intended audience because it’s higher in the list of four.

    1. Academic
    2. Student
    3. Professional
    4. General
  • Title: Tell Elements what you’ve called it
  • Authors/Creators: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

If you are adding a working or discussion paper, choose this publication type.

To add your record you will need to know:

  • Your relationship with the work: Are you the author, editor, translator or a contributor?
  • Its status: Is it unpublished, submitted, accepted, in preparation, published, or published online?
  • Title: Tell Elements what you’ve called it
  • Authors: Entered in the order they appear
  • Publication date: If unpublished, use the creation date, composition date, or date of collection.

The rest are all optional, fill in as many or as few as you wish. When you’re done click save. At any point, you can click on publications in your profile, select the work, and edit any and all of the details you’ve entered into this record.

In this next step you’ll be asked to link the relevant funding to your record. You can sort the available grants using the drop down box on the left. Choose a grant by ticking the box to the left of the grant title. Once you choose one, click on link selected.

A screenshot of the funding link.

If you no longer want to link your record to that grant, you can either tick the box again and choose unlink selected or click on the red cross next to funds that appears in the grant description box once you’ve chosen it.

A screenshot of the funds with a red x next to it.

If you do not wish to link funding to your record, click either not externally funded or grant not listed, both in the top right corner of the page, in order to move to the next step.

A screenshot of the buttons listed above.

Depositing to espace

The next step is depositing your publication to espace. You can either choose to do it straight away by clicking on Deposit to espace.

A screenshot of the deposit option.

You can also do it at a later date by going to your list of publications and clicking on the black deposit button to the right of your record.

A screenshot of the button listed above.

On the next screen, make sure to read through the advice on the left. Then, under prepare deposit click on choose file. Once you’ve chosen your file, click on use this file. Then, under complete deposit, click on deposit.